Configure and Record Chemical Applications

Before you begin

Chemical tracking records pesticide and chemical use for businesses that must document applications over time.

Confirm the requirements for every jurisdiction in which your team operates, including:

• Applicator licensing
• Required treatment details
• Client notification
• Product registration
• Record-retention period
• Reporting format

Fieldified helps organize the records, but your business remains responsible for confirming that each entry meets applicable laws and label instructions.

Enable chemical tracking

1. Open Chemical Tracking.
2. Enable chemical application records.
3. Enter the business licensing information.
4. Add employee or applicator license numbers.
5. Save the settings.

Only authorized roles should be able to change licensing data or chemical definitions.

Add a chemical

1. In the chemical list, select New Chemical.
2. Enter the product name.
3. Record the registration or reference number.
4. Add the manufacturer and active ingredient details.
5. Enter the default concentration or rate when appropriate.
6. Add any internal safety or handling notes.
7. Save.

Use the product label as the source of truth. Keep similarly named products distinct when their registration, formulation, or concentration differs.

Create a tank mixture

Tank mixtures make recurring combinations easier to record.

1. Select New Mixture.
2. Name the mixture clearly.
3. Add each chemical and its concentration or amount.
4. Confirm the carrier or total volume.
5. Save.

Open an existing mixture to update it. Review mixtures whenever a label, supplier product, or approved application rate changes.

Record a client treatment

Open the client or property where the treatment occurred, then select New Chemical Application.

Complete the following groups.

Service location

Select the exact property or service address. Add the treated area when one property contains multiple zones.

Job and applicator

Choose the related job, the licensed applicator, and the application date and time.

Chemical details

Select the chemical or mixture and record:

• Product used
• Concentration
• Amount applied
• Carrier or mixture volume
• Application rate
• Method or equipment

Application conditions

Document the treatment purpose, target pest or condition, treated area, and any required re-entry or safety information.

Weather

Record conditions required by your local rules or the product label, such as:

• Temperature
• Wind speed and direction
• Precipitation
• Humidity

Additional information

Use notes for permit references, unusual site conditions, client instructions, incident details, or other required observations.

Review the entry, then select Save.

Correct an application record

When a record contains an error:

1. Open the application from the chemical tracking list.
2. Compare it with the job, label, and applicator notes.
3. Correct only the inaccurate fields.
4. Add an explanation when your compliance process requires an audit note.
5. Save.

Do not replace the treatment date with the correction date.

Review and export records

The chemical tracking list brings all recorded applications together.

Sort or filter records by:

• Date
• Client
• Property
• Job
• Applicator
• Chemical

Select Download CSV to export the current treatment data. Store exports according to the longest retention period that applies to your work.

Periodically verify that:

• Applicator licenses are current.
• Chemical definitions match the products in use.
• Required fields are consistently completed.
• Records can be located by date, client, and applicator.
• Archived exports can still be opened.

Related articles

• Add and Manage Team Members
• Set Up Roles and Access
• Configure Scheduling and Work Defaults