Deposits are upfront payments collected before or during work. They can be used on quotes to request commitment before approval and on invoices to reduce the final balance.
Deposits on quotes
When creating or editing a quote, add a required deposit or payment schedule in the products and services section. The quote totals show the required deposit, collected deposit, and outstanding deposit.
Open Quotes to manage quote deposits.
Deposits on invoices
When creating or editing an invoice, add a deposit with amount, method, transaction date, reference details, and notes. The deposit appears in the invoice totals and reduces the balance owed.
Open Invoices to manage invoice deposits.
Payment schedules
Payment schedules split the total into planned payments. Use them when a job has milestones, staged billing, or agreed payment dates.
Best practices
- Confirm the deposit amount before sending the quote or invoice.
- Record the transaction date and reference number.
- Keep deposit notes clear for billing reconciliation.
- Review outstanding deposits before converting a quote to a job.