Timesheets

Overview

Timesheets collect time from mobile timers and manual entries so the office can review work hours, prepare payroll, and understand labor costs.

The full workflow is:

1. Track and review time in Timesheets.
2. Validate entries in Approve timesheets.
3. Record completed pay periods in Confirm payroll.

Time tracking availability

Time tracking is available to Fieldified teams using Timesheets and mobile timers.

Navigate to Timesheets

Open Timesheets.

The page displays timer and manually created entries. From here, users with permission can add, edit, or delete time.

Use the controls to:

• Move between dates.
• Select a date or week.
• Switch between Day and Week.
• Return to today.
• Filter by team member.
• Open Approve Timesheets.
• Open Confirm Payroll.

How do timers work in Fieldified?

• Visit timer tracks time against scheduled job work.
• Assessment timer tracks time on a scheduled request assessment.
• General and category timers track travel, office work, supply runs, breaks, and other non-visit activity.
• Location timers use device location to add arrival and departure context.

Timer entries appear automatically in Timesheets.

Switch between dates and Timesheet views

• Date arrows move backward or forward.
• Date picker opens a specific date or week.
• Day shows detailed entries for one day.
• Week shows team totals across the payroll week.
• Today returns to the current period.
• Team limits the visible users.

View Timesheets by day

1. Select Day.
2. Choose the date.
3. Review each team member’s daily total.
4. Expand a team member to see their entries.

Each entry shows:

• Title or category.
• Notes.
• Start time.
• End time.
• Duration.

Select an entry to edit it or select Add entry to record more time.

View Timesheets by week

1. Select Week.
2. Choose the week.
3. Review daily and weekly totals.
4. Expand a team member for detailed entries.

Week view lists the full team together for comparison.

When several entries share a category on one day, the cell shows an aggregated value and a multiple-entry indicator. Select it to see the individual records.

Add time manually

Time can be tracked with a running general timer or entered afterward.

Clock in and out with the general timer

1. Open Timesheets.
2. Expand the team member.
3. Select Clock in.
4. Select Clock out when general time ends.

The general timer runs until it is stopped or replaced by another activity timer.

Add a manual time entry

1. Expand the team member.
2. Select Add entry.
3. Complete the fields.
4. Save.

Fields include:

• Employee.
• Job, visit, assessment, or general category.
• Start date.
• Start time.
• End time.
• Hours and minutes.
• Notes.

Duration is calculated from the start and end times and can be adjusted.

Edit or delete Timesheet entries

Edit an entry

1. Expand the team member.
2. Select the entry.
3. Update employee, category, date, start, end, duration, or notes.
4. Save.

While a timer is running, only its start time and notes can be edited. Updates immediately change the team member’s totals.

Delete an entry

1. Open the entry.
2. Select Delete.
3. Confirm.

A running timer must be stopped before its entry can be deleted.

View the edit history for a time entry

Each entry keeps an audit log showing:

• User who created or changed the entry.
• Date and time of the change.
• Changed field.
• Previous and new values.

To review it:

1. Open the entry.
2. Scroll to Activity.

The history stores up to 100 events per entry. Changes made from June 5, 2026 onward appear in the audit log.

Generate GPS waypoints with timers

Mobile timers record device location when a timer starts or stops.

Waypoints help:

• Verify where time was tracked.
• Compare work start and end locations.
• Add context to disputed or unclear entries.

Manual entries do not generate timer GPS waypoints.

Timer GPS waypoint troubleshooting and tips

• Missing GPS can indicate a manual entry.
• Confirm location services are enabled when timer locations are missing or inaccurate.
• Waypoints are attached only to mobile timer activity.

View GPS waypoints on Timesheets

1. Switch to Day view.
2. Select the date.
3. Expand the team member.
4. Select the map-pin action on the entry.

Day view contains start, end, and location detail. Week view summarizes hours.

Labor on jobs

Job-related time appears in the job’s Labor section.

Time can be created:

• From Timesheets.
• From the job.
• Through mobile timers.

Displayed durations use hours and minutes, while labor-cost calculations use the complete recorded duration, including seconds. This can create small differences from calculations based only on the rounded display.

A running visit timer displays an active-clock indicator. Labor cost is finalized after the timer stops.

To add job time manually:

1. Open the job.
2. Select New time entry.
3. Enter date, employee, start, end, notes, and hourly cost.
4. Review the calculated labor cost.
5. Save.

Timesheet report

Open Timesheets Labor Report.

The report supports:

• Date-range selection.
• User hour summaries.
• Entry-level detail.
• Configurable columns.
• List, growth, and cumulative views.
• Excel export.

Report hours use decimal format. For example, 2 hours 30 minutes appears as 2.5.